Church Government

Board of Christian Education

  1. Shall consist of not less than five (5) and not more than seven (7) members.
  2. Shall administer the church school and direct all religious and missionary education of the church.
  3. Shall report to the church at the Annual Meeting on the activities of the previous year and shall nominate the Superintendent of the Church School and one member to the Nominating Committee. The Superintendent may appoint teachers and other agents of the Church School with the consent of this board.
  4. Shall meet monthly except July and August and whenever necessary.

Constitution and Bylaws Committee

The Constitution and Bylaws Committee shall consist of not less than five (5) and not more than seven (7) members of the congregation, including the Chairperson (or a representative) of each current board – the Diaconate, the Christian education Board, and the Board of Trustees – the Moderator (or a representative) and not more than three (3) at-large positions (as provided in Article VI, Section 4).  The Chairperson of this committee shall be elected by a quorum which shall be its majority.

Diaconate Board

The Diaconate:

  1. Shall consist of not less than seven (7) and not more than ten (10) members of Deacons and Deaconesses whenever possible. With the Pastor, they shall have general direction of meetings for religious worship.
  2. Shall supervise the raising and disbursement of the Fellowship Fund and the Missionary Benevolent Funds.
  3. Shall have general care of the spiritual welfare of the church and its members and shall perform such duties as usually pertain to their office.
  4. The first meeting after the Annual Meeting shall meet and organize by electing a chairperson, a clerk, a member to the Nominating Committee and appoint committees on Membership, Baptism, Communion, Music, Ushers, Missions, Pulpit, Flowers, Fellowship and such other committees as may be needed from time to time.
  5. Shall meet monthly except July and August and whenever necessary.
  6. Shall have the power to act on the acceptance or dismissal of all members, either by letter, baptism, or other action. They will inform the church at the Annual Meeting of all such action taken, giving names and reasons thereof.

Nominating Committee

The Nominating Committee:

  1. Shall consist of (5) members, one appointed by the Pastor, one appointed by each of the three boards and one appointed by the outgoing Nominating Committee. The member appointed by the outgoing Nominating Committee shall be the Chairperson.
  2. At least two months before the Annual Meeting they shall prepare a list of nominations for all officers, boards, delegates and committees unless otherwise provided for.
  3. Shall make nominations for which it makes nominations at the Annual Meeting.

Pastoral Relations Committee

  1. The Pastoral Relations Committee will consist of five (5) active church members, one (1) appointed by each of the three (3) boards and two (2) nominated by the Nominating Committee in consultation with the Pastor, and be elected to the Annual Meeting of the church for staggered terms of three (3) years.
  2. No member shall serve more than one (1) consecutive three (3) year term.
  3. The purpose of the committee is provide a liaison between the Pastor and the congregation in the following ways:
    1. To be a channel through which the Pastor and congregation exchange ideas, reactions and comments.
    2. To review the compensation of the Pastor annually and make a recommendation to the Diaconate Board.
    3. To function as a counselor, advisor, and confidante to the Pastor in matters of the Pastor’s vision for the church and what courses of action are necessary to make the church an effective instrument in God’s hand.
    4. To discuss a Continuing Education Program with the Pastor; to support the educational growth of the Pastor.
  4. The function of this committee implies that members elected to serve should be discreet and sensitive. They should be people with whom the Pastor and congregation can work comfortably.
  5. The authority of the Pastoral Relations Committee will be limited to recommending courses of actions to the appropriate boards, committees or other decision-making entities of the church.
  6. The Pastoral Relations Committee will meet with the Pastor at least quarterly, with definite dates scheduled well in advance.
  7. The chairperson of the Pastoral Relations Committee shall be elected by a majority vote of the Pastoral Relations Committee each year, not to serve more than one year as chairperson.
  8. The Quorum of this committee shall be three (3) voting members. If a quorum is not met, the chairperson shall reschedule that meeting to another date.
  9. If an insurmountable problem arises this committee will inform the Church Council before calling upon the area minister of TABCOM. This call will be made by the Chairperson after a majority vote of a quorum of this committee.

Board of Trustees

The Board of Trustees:

 

  1. Shall consist of not less than five (5) and not more than seven (7) members of the Board of Trustees.
  2. Shall have custody and control of all property belonging to the church and all revenues, and shall administer the same in accordance with the instruction of the church.
  3. Shall meet monthly, except for July and August and whenever necessary.
  4. Shall constitute the Ecclesiastical Society of the First Baptist Church in Waltham, Massachusetts.
  5. Shall be responsible for the duties of the care of the property and administration of purchases made in the name of the church.
  6. Shall report at the Annual Meeting of the church on the financial condition of the church.
  7. Shall prepare and recommend a budget for the ensuing year as well as conduct a canvas for funds to cover the budget.
  8. Shall nominate the church Treasurer and Financial Secretary.
  9. Shall employ a custodian/s who shall be responsible to the Board of Trustees.
  10. In the absence or incapacity of the Treasurer, shall appoint a Treasurer Pro Tempore, with all rights, duties, and responsibilities of the office of Treasurer. This appointment may or may not be the Assistant Treasurer, if that position has been elected.
  11. Shall appoint at its first meeting after the Annual Meeting a Chairperson, Clerk, member to the Nominating Committee, Chairperson for Finance, a Chairperson for the House Committee, a Chairperson and not less than two (2) nor more than four (4) members of the Permanent Funds Committee.
  12. The Board of Trustees shall be subject to a spending limitation of $10,000.00 for any one (1) project without the necessity of obtaining the approval of the congregation. Should it be necessary to exceed that amount, the approval of the congregation must be obtained.  However, in the event a situation arises wherein work, repairs, etc., must be done immediately at a cost to exceed the $10,000.00 cap, and a special meeting cannot be called because a quorum (20) of its membership is not available, (g., the summer months) to approve the expenditure, then the work shall be done in accordance with the majority vote of the Board of Trustees.  The Trustees then are to approve the completed work and the bill for payment of same, which the Treasurer is to pay upon receipt thereof.  At the next scheduled congregational meeting, the Board of Trustees must bring this matter to the congregation for confirmation.
  13. The Permanent Funds Committee shall have the power to invest and reinvest at their discretion, any Investment Funds in the name of the First Baptist Church in Waltham, Massachusetts and is authorized to execute all appropriate instruments necessary to these transactions under the direction of the Board of Trustees. Any transfers in excess of $25,000.00 from the Permanent Funds to any other Church Fund, shall be approved by the Church membership at a Church Business Meeting.  The Chairperson of the Permanent Funds Committee shall be bonded.
  14. Any quarterly transfer in excess of $25,000.00 has to be voted on at a special meeting called for by the church.